Senior Executive Assistant

As New Zealand's largest telecommunications and digital services company, Spark’s purpose is to help all of New Zealand win big in a digital world. We provide mobile, broadband, and digital services to millions of New Zealanders and thousands of New Zealand businesses.

We operate in an exciting and constantly evolving industry, where the pace of change brings new and unique challenges every day, so we operate using Agile ways of working to allow us to meet the fast-changing needs of our customers. Agile replaces the traditional hierarchical organisational structure to produce a transparent, collaborative environment with highly productive teams who are empowered to deliver better outcomes for our customers, communities, and all of New Zealand.

This role is based in Auckland, where you will report to the Support Services Centre of Excellence (COE) Lead. You will be part of a centralized team of 20 who work across the whole business. There are 17 people based in Auckland, 1 in Hamilton, 1 in Wellington and 1 in Christchurch. Our Team Purpose and Stan

About the Role:

As a Services Support Lead you will provide support to 3 Leadership Squad Members/Directors across Spark in conjunction with managing a team of 3 Support Services Leads.

Day to day you will:

• Support 3 Leadership Squad Members/Directors across the full range of executive assistance duties as required.
• Responsible for a team of three, which includes workflow management, training, and development, running weekly squad meetings, monthly one-on-one meetings with team members.
• Work collaboratively with the COE Lead and fellow Support Services Chapter Leads to support the team regarding recruitment, team workshops, team events and in conjunction with the COE Lead, will be responsible for the overall health, wellbeing, and culture of the COE.
• Other tasks include: Diary Management (60 – 80%); Travel Bookings through Tandem Travel and Serko; Expenses through D365; Event Management; Arranging set up of new staff/contractors; Ordering Stationery via Dynamics; Arranging carparks, catering, purchase orders.

What experience you'll bring:

• You are reliable, flexible and have a “can do” attitude with an ability to lead a small team.
• You have strong communication and organisational skills.
• You are experienced in multiple diary management.
• You can work at pace and pivot with changing priorities.
• You work well under pressure.
• You have high attention to detail and ability to work with all personality types.

WHY CHOOSE US:

Diversity and Inclusion: Te Kanorau me te Whakawhāiti mai

At Spark, we are constantly looking for ways to build a more inclusive culture. Our vision is for diversity and inclusion to be “how things are done at Spark”, embedded into our day-to-day activities, standards, and business practices. We want you to feel totally comfortable bringing your whole self to work regardless of your gender, ethnicity, orientation, age, or ability.

Sustainability: Toitū

Sustainability is a key focus for us. We are dedicated to supporting Aotearoa New Zealand’s recovery and economic transformation. The principle of equity is at the very heart of our approach, and we remain committed to working in partnership to make a positive contribution to digital equity in line with our focus on Diversity and Inclusion.

Benefits: Awhina

Our people matter and we make sure we look after them. As a valued employee of Spark, we’ve got our people covered with a range of leading benefits including:

• Wellbeing – Comprehensive medical insurance, life and income protection. Access to wellbeing coaches, EAP and in-house Specialist Clinical support through our leading Mahi Tahi Wellness programme.
• Ways of working– for most teams at Spark this means being in the office for 3 days a week, and 2 days being flexible.
• Leave – in addition to four weeks annual leave, we offer purchased leave, enhanced parental leave payments & support, and study leave.
• Credit – We provide permanent employees with $120 monthly Spark credit to use on any of our amazing products.
• Share scheme – periodically we offer the opportunity to buy into our share scheme.
• Development – access to an internal marketplace that connects employees with experiential, on the job learning across Spark.

Due to the nature and urgency of this role, we are only considering applicants that are based in New Zealand with permanent residency, citizenship, or a valid work visa (with at least 18 months remaining).