Key Responsibilities
Reception Management
BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.
Reception Management
- Point of contact for visitors, new hires, temps, contractors and delivery personnel
- Set-out meeting rooms in advance of meetings
- Organise catering for meetings as required
- Book Boardroom on behalf of employees
- Coordinate travel requirements for the company
- Liaise with Westpark's reception and facilities team in relation to visitors, deliveries etc
- Organise carparking and access cards for new hires
- Redirect telephone calls to relevant employee/department
- Support site visits as required
- Manage various keys and visitor cards
- Point of contact for our Dublin office's Receptionist and EA
- Admin support to Director of Operations & Shared Services - duties including diary management, preparing meeting agendas, updating spreadsheets, coordinating expenses etc
- Taking meeting minutes and documenting actions, follow up on actions progress
- Ad hoc admin support to other Exco members and Managers as required
- Transcribe meeting notes from multiple sources
- Maintain department organisation charts
- Assist with PowerPoint presentations
- Collate information for communications such as the Newsletter
- Process invoices, EFTs and cheque requisitions
- Stationery and break room stock maintenance
- Assist with organisation of office events
- Assist Office Manager as required
- Leaving Certificate or equivalent
- Previous experience operating as a receptionist in a fast paced, professional environment
- Accuracy and efficiency of administration
- Documents are produced within a timely manner and meet deadlines
- Documents meet corporate branding requirements
- Accuracy, timeliness, and relevance of communications
- Efficiency of payment process and turnaround times
- Achievement of goals as set for each task
- Feedback from employees and visitors
- Compliance with Health & Safety requirements
- Training conducted and feedback from same
- IT Knowledge
- Communication - Interpersonal & Written Skills
- Customer Service & Commercial Awareness
- Organisational Skills
- Presentation Skills
- Task Management
- Accuracy & Quality
- Analytical Thinking
BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.
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Seniority level
Entry level -
Employment type
Contract -
Job function
Administrative -
Industries
Staffing and Recruiting
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