Email Etiquette’s Post

📧 When crafting emails, it's essential to keep them concise and to the point. 🎯 Nobody likes sifting through lengthy emails just to get the main message. ✉️ For example, instead of: "Dear [Recipient], I hope this email finds you well. I wanted to touch base with you regarding the upcoming project we discussed during our last meeting. As per our conversation, I have attached the project proposal document for your review. Please take your time to go through it thoroughly and let me know if you have any feedback or questions. Additionally, I would like to schedule a follow-up meeting to discuss the timeline and allocation of resources. Please let me know your availability for next week. Looking forward to hearing from you soon. Best regards, [Your Name]" You can go with something like this: "Hi [Recipient], Attached is the project proposal we discussed. 📑 Let me know your thoughts and when we can meet next week to plan. Best, [Your Name] #ProjectPlanning #ActionRequired" This approach gets straight to the point and increases the likelihood of the recipient engaging with your email promptly. 🚀

How can you make sure your email messages are clear and easy to understand? To ensure that email messages are clear and easy to understand, it's essential to prioritize clarity, conciseness, and effective communication. Begin by crafting a concise subject line that summarizes the email's purpose. In the body of the email, use clear and straightforward language, avoiding unnecessary jargon or ambiguity. Structure the content logically, with a brief introduction, main points, and a clear conclusion. Consider the recipient's perspective and provide context or background information if needed. Use short paragraphs and break up large chunks of text to enhance readability. Bullet points or numbered lists can be particularly effective for conveying information in a structured manner. Additionally, proofread your message before sending it to catch any grammatical errors or unclear phrasing. If the email includes specific actions or requests, make them explicit, and include a call-to-action if necessary. Be mindful of tone and professionalism, tailoring your language to the formality of the relationship. Finally, encourage feedback or questions from the recipient, fostering a two-way communication process. By adhering to these principles of clarity, conciseness, and effective communication, you can enhance the readability and understanding of your email messages, fostering efficient and meaningful communication in the workplace. #emailmanagement #emailetiquette #linkedin #employersupport #administrativeassistant #administration #merrychristmas

Professional Email Writing 101: Mastering the Elements and Best Practices.

📧 5 simple email tips anyone can use. 1. Subject lines that stand out: ✨ Write concise and professional subject lines to grab your clients' attention. A clear subject sets the tone for effective communication. 2. A friendly tone builds rapport: 🤝 Use a warm and friendly tone to connect with your clients. Building rapport fosters trust and enhances client engagement. 3. Organised emails for clarity: 🗂 Keep emails organised with clear headings and bullet points. Structure your messages to make information easily digestible. 4. Double-check before sending: 🧐 Proofread your emails meticulously to avoid errors. A polished message reflects professionalism and attention to detail. ‘Undo send’ is a feature worth turning on if you’re on a Mac. 5. Follow up for open communication: 📲 Ensure open communication by following up if you don't receive a response. It demonstrates your commitment to the project. If you’d like more email tips, I’ve got an exciting live class coming up this summer – sign up on the 💌 newsletter in the comments.

Fed up with writing 'Just checking in...' or 'A friendly reminder...'? Sick of spending so much time on email? Feel like it's hard to hit the right tone with colleagues, clients and stakeholders? (Too informal? Too stiff?) Our fun, engaging, action-packed virtual email writing masterclass is coming soon! We’ll teach you everything you need to know about crafting engaging and effective emails that get people to take action 🎬 You’ll learn how to… ⚡ engage with a killer subject line 🎣 hook the reader in 🙋♀️ get people to do what you want ⚖️ find the right balance between friendly and professional If you write emails to clients, customers, stakeholders, colleagues, or anyone really, this belter of a 2.5 hour masterclass is for you! You’ll walk away with more… ⏱️Time - no more chasing replies 🔗Connections - building and strengthening relationships 🎬Action - more people doing what you want, faster! Join us: Email Engagement: Get What You Want Every Time You Hit Send June 8th Midday - 14.30 BST Book now! bit.ly/3Mn5Yt4 #email #HybridWorkplace #HybridCommunication #ProductivityBoost #ProductivityTips

Keep your Emails Short and Simple (Yet Professional) Are you tired of receiving long emails? Your email recipients probably feel the same. Think of your inbox as a dynamic communication hub. Recipients, much like busy professionals, are constantly bombarded with information. Let's strip it down to its essence with the KISS (keep it short and simple) method - because sometimes, less is more magical! So, how do you ensure your message resonates? 1️⃣ Be Clear on the Subject This is your first impression! State your intent as clearly as the crystal ball's visions. No riddles or cryptic messages - just straight to the point. 2️⃣ The Greeting Start with a warm 'Hello' or 'Dear [Name],' Open with a professional greeting and a clear introduction. 3️⃣ The Body/Content Keep your paragraphs concise yet clear. Avoid jargon and complex sentences that can hinder comprehension. One idea per paragraph is a sweet spot. 4️⃣ Clear Call to Action What do you want the recipient to do after reading? State your request clearly. Do you need confirmation, additional information, or a scheduled meeting? 5️⃣ The Closing End with a courteous 'Best regards' or 'Sincerely,' followed by your name. Professionalism lies in brevity, not elaborate closings. 6️⃣ The Proofread Before you send, give it one last glance. Typos are like potion spills - better cleaned up before they cause a mess! A well-crafted email fosters collaboration and drives results – use this power to streamline communication! Bonus Tip 💡 ❗ Save the Best for Last: The Recipient's Address ↳ Why? It's simple! By adding the recipient's address last, you ensure that your carefully crafted email doesn't accidentally get sent half-finished. ↳ It's the safety net that catches any wandering scrolls or unfinished spells, keeping yours or your company’s professional image. By embracing the KISS principles, you'll transform your emails from overlooked messages to impactful communication tools. #EmailTips #CommunicationTips #BusinessWriting #BusinessCorrespondence

Write better emails. They should be clear and have purpose. We're all busy. The quicker we can work out what we need to do the better. Help your reader take action. Start with clarity: 1. What is the purpose? 2. What is their role? 3. What action do I need to take? For example, as a first line or subject: • “This email is to update you about project x.” • “I’m writing to request Q2 budget permission for y.” • “This email is to help you prepare for today’s customer meeting.” Next, get straight to the point with the key information. Use bullets and spacing to make it easy to read. • We’re all time poor. • No one wants to wade through unnecessary content to get to the meat. • You’re not writing a novel! The key content you need is: • WHY: the reason the information matters. • WHAT: the important information. • HOW: the context for the situation. For example: • The team needs to know the following info to provide the customer with an update. (WHY) • The customer project is currently delayed by two weeks. (WHAT) • This is due to delayed delivery of essential parts from a manufacturer. (HOW) I’ll send an update when I have further details, or the situation is resolved. You don’t need to provide every detail, just the key information in clear points. You can even use bullets if you want to keep it concise. Finally, end your email with a call to action (CTA). What does the recipient need to do now? Assume they can’t join the dots. Make it clear and direct. For example: • “Please think about this before we have our 1:1 call.” • “Call your customer contact and let them know.” • “Read the comments and make changes to the document before we present it.” There you have it. A short guide to writing a clear and direct email 🔥 Most of us use email every day and we do very little to get better at it. This makes me sad. #makeemailgreatagain #growth #communication #writing 👍 If you like today's post. 💬 To let me know what you think. 🔁 To help share.

Here’s number 3 in my Techniques for Better Emails series.   3. Tighten your threads. For communication to be clear, it must have a clear context. If your thread has gone beyond eight conversations, your email’s subject line is likely no longer relevant. Consider: 1.    cutting irrelevant conversations within the thread 2.    starting a new conversation with a more appropriate subject line 3.    picking up the phone.   I tell the business and workplace writers I train, “Take control!” If you’re explaining a long-running complex procedure or process to a customer, managing the email thread is up to you.   Starting a new email thread with a clear context in the subject line and a short introduction such as, “I’ve started a new thread to keep everything clear…” shows your reader you can manage complex situations. You’ll build confidence in your reader, and your reputation as organised, efficient, and competent will grow.   I’ve just finished online coaching an admin team in a large city council. These wonderful people answer questions via email all day. They explain processes, procedures, and legislation to customers who know little about the topic they’re enquiring about. It’s challenging work, but with the right techniques and strategies, you can write emails that are easy to navigate and understand.   If you feel your email threads have got the better of you, get in touch for some expert help! #Emailwritingtips #writingcoach #businesswritingcoaching #writingtraining