Executive Assistant
Job Title: Executive Assistant
Location: La Jolla, CA (92037)
Duration: 3+ Months
Shift: Day 5x8-Hour (08:00 - 17:00)
Summary
Location: La Jolla, CA (92037)
Duration: 3+ Months
Shift: Day 5x8-Hour (08:00 - 17:00)
Summary
- UC San Diego has a consistent need for talented Executive Assistants to support leadership across the University to include the areas of Academic/Student Affairs, Health, Operations, Financial Services, Communications, Research, Advancement, etc.
- Primary responsibilities will include managing extremely complex calendars for multiple senior executives, coordinating domestic and international travel, tracking expenses, and processing reimbursements.
- The EA will also coordinate high-profile meetings and prepare meeting materials. Will serve as a key resource to their department, interacting with senior leaders, faculty, staff, students, and community and governmental organizations.
- 3+ Years or more of experience
- Healthcare Admin/EA experience Required.
- Demonstrated experience managing multiple complex calendars for executives.
- Proven experience in Healthcare Administration Support
- High-level organizational skills, ability to multi-task, extremely strong diligence, and the ability to prioritize and follow through on assignments in a timely, initiative-taking, and responsive manner.
- I have proficiency with MS Word, Access, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, and various email, database, and desktop publishing programs.
- Strong typing/word processing skills to prepare correspondence, reports, and spreadsheets.
- Experience in the planning, coordination, and execution of various types and sizes of meetings and events, including skill and experience in working within a budget; and negotiating with vendors and service providers to secure venues and catering options.
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Seniority level
Mid-Senior level -
Employment type
Full-time -
Job function
Administrative -
Industries
Staffing and Recruiting
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