Executive Assistant

Summary:

The New York Office & Events Coordinator is responsible for partnering with the Director of Corporate Services for the delivery of workplace services, facilities maintenance activities, and the overall functionality of the office. This role is also in charge of all event/meeting logistics.

Responsibilities:

• Responsible for the activities of outsourced vendors in the delivery of all required workplace services. This includes but is not limited to overseeing all maintenance services such as janitorial, specialty cleaning, kitchen, food & beverage services, and various vendors.
• Establish maintenance contracts to ensure such services are performed at the contracted time, term and conditions. Ensure established service levels are met or exceeded while keeping in mind the needs of Client’s staff.
• Communicate and partner as needed with landlord/property management.
• Provide general and overall facilities services, including continuous monitoring of office/facility.
• Address client inquiries/requests/concerns ensuring timely, quality resolution, service delivery, and customer satisfaction.
• Partner with Facility Management for effective facilities and space planning programs for the office.
• Partner and collaborate with cross functional organizations and stakeholders to deliver on the support objectives of the Global Corporate Services Team.
• Responsible for all event logistics and setups.
• Responsible for invoice tracking.
• Responsible new vendor set up, obtaining proposals, RFP’s and contract preparations.
• Responsible for ordering all supplies and consumables (snacks, beverages)
• Responsible for all NY staff assignments in Nuvolo.
• Assist with floorplans and updates.
• Assist in annual budget preparation and tracking monthly opex actuals
• General knowledge and back up assistance in FM systems (Nuvolo, Ask Facilities, Condeco, Concur Expense, and Ariba.
• Perform other related duties, as needed by Facilities Manager and Corporate Services team.
  
  

Compensation:

The pay rate range above is the base hourly pay range that Aditi Consulting reasonably expects to pay someone for this position (compensation may vary outside of this range depending on several factors, including but not limited to, a candidate’s qualifications, skills, competencies, competencies, competencies, experience, location and end client requirements).

Benefits and Ancillaries:

Medical, dental, vision, PTO benefits and ancillaries may be available for eligible Aditi Consulting employees and vary based on the plan options selected by the employee.