Executive Assistant

Morgan Stanley Investment Management, together with its investment advisory affiliates, has more than 1,100+ investment professionals around the world and $1.5 Trillion AUM in assets under management or supervision as of September 30, 2021.

Morgan Stanley Investment Management strives to provide outstanding long-term investment performance, service, and a comprehensive suite of investment management solutions to a diverse client base, which includes governments, institutions, corporations, and individuals worldwide.

Administrative Responsibilities

The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision-making for the executive and his/her team. You will provide high-level administrative support to high-level executives by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.

Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support-related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.

Qualifications

- Minimum of 5-7 years of experience in an Executive Assistant role

- High school diploma or GED is required; Bachelor's degree preferred

- Being able to multi-task in a fast-paced environment

- Experience in calendar management and booking domestic and international travel arrangements

- Knowledge and experience with Concur is required

- Adaptable team player

- Good problem-solving ability

- Strong working experience with Microsoft Word, Excel, and PowerPoint, including table creation, mail merges, and basic formatting

- Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)

- Effective interpersonal skills and excellent telephone etiquette

- Superior oral and written communication skills

- Tact and good judgment in confidential situations and proven experience interacting with senior management

- Highly trainable with ability to learn new, proprietary systems

- Strong ability to manage multiple priorities and take independent initiative for action within areas of responsibility

- Financial Services experience preferred