Administrative Assistant

ABOUT DESIGN AND PRODUCTION INCORPORATED (D&P)

D&P is a leading provider of exhibit project management, production and technology services to museums, and other iconic institutions. With 75 years of experience in the local community, D&P is now part of the global museum business of Chargeurs, a public company based in Paris, France.

This is an excellent opportunity for a candidate with 2-4 years’ office experience working independently and as part of a team.

Come Join Our Success. Check us out at www.d-and-p.com.

JOB PURPOSE:

As an Administrative/Office Assistant you will provide foundational administrative support within the office and specifically for the Purchasing Department.

WHO YOU ARE:

You are very capable and enjoy performing diverse tasks and wearing many hats in an office environment.

You are interested in developing your foundational knowledge working in an office to grow your career.

PRIMARY DUTIES AND RESPONSIBILITIES

• Process and input invoices into an excel spreadsheet.
• Collaborate with Accounting regarding all invoices/documents.
• File, organize documents.
• Customer service follow up with vendors, sub-contractors, clients and internal employees as needed.
• Support the reception desk and answer office phones as needed.
• Manage the travel system and assist with employee and guest travel arrangements.
• Support special projects.

This is an in-office position, Monday- Friday, 8am-5pm.

QUALIFICATIONS

REQUIRED

• Dependable. This role is an important part of the team.
• Attention to detail. Strong organizational skills.
• Great customer service and client follow up.
• Respectful in an office environment.
• Interest in learning and taking on new responsibilities.
• Must be able to input data into an excel spreadsheet accurately and efficiently.
• Ability to work independently and as part of the team.
• Proficient in Microsoft Office with a willingness to learn other company systems/ tools.

PREFERRED

• Experience relevant to the job.
• Entry level experience in accounting.
• Experience in a manufacturing or construction environment and familiarity with terminology helpful.
• Positive and professional attitude.

Design and Production Incorporated (D&P) is an Equal Opportunity Employer – All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Design and Production Incorporated (D&P) is an