Administrative Assistant
Local real estate management and development company is looking for an administrative assistant to join our team. This person will work to support the daily operations of the office.
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.
Responsibilities:
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The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.
Responsibilities:
- Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible
- Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed
- Draft memos and letters - Write, revise and edit internal and external memos and letters
- Liaise with visitors - Act as point person for office guests
- Communicate policies and procedures - Alert employees of new processes
- Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
- Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders
- Bachelors degree preferred
- 2-5 years experience as an administrative assistant, executive assistant or receptionist preferred
- Strong organizational, communication, and time-management skills
- Proven ability to work in a fast-paced environment
- Positive, high-energy attitude
- Punctual and reliable
- Resourcefulness, creativity, and problem-solving skill set
- Familiarity with office equipment (i.e. printers, fax machines, projectors)
- Proficiency in Adobe Acrobat Pro
- Proficiency in Microsoft Office (especially MS Excel and PowerPoint)
- Experience interacting with vendors a plus
- Basic knowledge of property management software a plus
- Spanish a plus
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Seniority level
Mid-Senior level -
Employment type
Full-time -
Job function
Administrative -
Industries
Internet Publishing
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