Administrative Assistant

Company Description 

CareAbout Health is a managed services organization (MSO) that provides expert advice, resources, tools, and other support to its portfolio of medical groups and healthcare focused companies. CareAbout Health is helping align incentives to create a world where patients, providers, and payers work together in a seamless, coordinated manner toward common goals: higher quality, lower cost, better outcomes. 

Role Title: Administrative Assistant 

FLSA Category: Non-exempt 

Role Location: Remote 

Reporting Relationships 

This position reports to the Chief Legal Officer. 

Role Summary and Responsibilities 

The Administrative Assistant will provide full administrative support to members of CareAbout’s Executive Leadership Team, supporting day-to-day operations. The Administrative Assistant will be flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality. The Administrative Assistant will function as a strategic partner to the Executive Team members while coordinating multiple schedules and overseeing projects. This role is critical in ensuring operational effectiveness, efficiency, and positive employee experience. 

Key Responsibilities / Essential Functions 

• Perform complex administrative duties and coordinate resources across corporate functions. 
• Handle various administrative details with initiative and good judgment. 
• Provide general administrative support including: 
• Handling travel arrangements 
• Coordinating and scheduling meetings 
• Managing calendars for members of the Executive Leadership team 
• Preparing analysis reports 
• Processing expense reports 
• Coordinating meetings and preparing meeting minutes 
• Assist in the preparation of PowerPoint presentations. 
• Assist in the preparation, formatting, and dissemination of various documents and other correspondence. 
• Responsible for annual roll out of Conflict-of-Interest forms to all staff.   
• Disseminate policy updates and obtain staff member signatures as needed. 
• Prepare and administer Compliance Risk Assessment Questionnaire. 
• Answer inquiries and/or refer callers/visitors to appropriate person/department. 
• Gather information and develop summaries as requested. 
• Assist other staff as requested. 
• Attend meetings as assigned and report on actions. 
• Participate in educational activities and programs. 
• Maintain strictest confidentiality. 
• Perform related work as required. 

Qualifications 

• Excellent organizational, analytical, anticipatory, and written communication skills. 
• Knowledge of general healthcare administration. 
• Full comprehension of office management systems and procedures. 
• Exemplary planning and time management skills. 
• Ability to multitask and prioritize daily workload. 
• Excellent verbal and written communication skills. 
• Discretion and confidentiality. 
• Advanced critical thinking and problem-solving skills. 
• Advanced proficiency in MS Office, Excel, Word, PowerPoint and Outlook. 
• Minimum of 2 years’ experience as an Administrative Assistant. 
• 2+ years of experience within a financial, healthcare, technology firm, or similar environment. 
• 3+ years of C-level support experience within a fast-paced, ever-changing environment. 
• Bachelor’s degree or greater, preferred. 

Goals and Objectives 

• Complete 100% of assigned tasks on or ahead of schedule. 
• Complete 100% of assigned deliverables on or ahead of schedule. 
• Achieve close to 100% accuracy in all deliverables. 

Compensation is based on the level and requirements of the role. 

Salary within our ranges may also be determined by your education, experience, knowledge, skills, abilities, and location, as required by the role, as well as internal equity and alignment with market data. 

CareAbout Health is committed to providing an environment of mutual respect where equal opportunities are available to all applicants and employees without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (referred to as “protected characteristics”).

We are interested in every qualified candidate who is legally able to work in the United States without sponsorship.  We cannot offer any visa sponsorship now at this time.