What do you do if you want to boost your team's creativity using collaboration software?
Creativity is a crucial skill for any team that wants to solve problems, innovate, and adapt to changing situations. But how can you foster creativity among your team members, especially when they are working remotely or in different locations? One way is to use collaboration software that enables you to facilitate creative sessions online. Collaboration software is any tool or platform that allows you to communicate, share, and co-create with your team in real time or asynchronously. In this article, you will learn some tips and tricks on how to use collaboration software to boost your team's creativity.
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Joerg Brueckner 🌉AI ready? | Built your own corporate GPT | Founder and CEO of PLUSPOL interactive | Passionate mountaineer and climber
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Heriberto Rodrigo Parra MelendezConsultor | Instructor | 📈Optimiza tu Mantenimiento | 📉Reduce costos de operación | 🚑Prevención de accidentes…
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Emanuel SalinasSoftware Solutions Consultant | Project Manager
When selecting the right collaboration software for your team and goals, there are many options to consider, from basic chat and video conferencing tools to more in-depth platforms that support brainstorming, ideation, prototyping, and feedback. Factors such as the size and diversity of your team, the complexity of the creative task, the level of engagement and interaction you want to achieve, and your budget and technical requirements should all be taken into account. Depending on the stage and scope of your creative process, you may need to utilize more than one software; for instance, you could use a chat tool to set the agenda and expectations, a video conferencing tool to host a live session, and a whiteboard or mind mapping tool for generating and organizing ideas.
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A Fool with a Tool is still a Fool. Tools alone are not enough to be creative and successful. You also need the right knowledge and the ability to use them profitably. Key factors are: ✔️ Ease of use ✔️ Reliability ✔️ Customizability ✔️ Security ✔️ Performance ✔️ and support. Before introducing new software, two key questions are helpful: What central problem does it solve (for what specific goal)? What is its indispensable advantage? Hypothesis: Every company already has a wide range of software solutions whose benefits are either unclear or whose potential is far from being fully exploited. This is all the more true for AI. Here, as there, empowerment is a basic prerequisite for good results and return on investment.
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Asegurarme que el software que quiero implementar sea bien comprendido por los involucrados 1. Presentación y explicación detallada paso a paso 2. Capacitación, capacitación, capacitación...El soporte y la capacitación son vitales para la implementación exitosa de cualquier sistema 3. Preferentemente que sea una capacitación tipo taller...explicando, aprendiendo y haciendo. 4. Seguimiento y asesoría constantes, siempre un servicio de calidad..."los fierros donde sea los puedes comprar, lo verdaderamente importante es el servicio" 5. Hacer todo esto como si el que lo va a recibir fueras Tu
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Aus der heutigen Arbeitswelt nicht wegzudenken fördern diese Tools eine nahtlose Zusammenarbeit von hybriden und Remote-Teams. Durch den Austausch von Informationen, Transparenz von Arbeitsständen, Chat, Videokonferenzen, gemeinsame Dokumentenbearbeitung, Instant-Umfragen und gemeinsamen Visualisierungen können Teams effektiv zusammenarbeiten, als wären sie im selben Raum. Dadurch wird die Teamarbeit gestärkt und das WIR-Gefühl gefördert. ‼️ Neben der Auswahl des richtigen Tools ist der proaktive Einsatz aller / der verschiedenen Funktionen entscheidend. —> Ermutigen Sie die Teammitglieder alle Funktionalitäten auszuprobieren und motiviert durch verschiedene Kreativitätstechniken in co-creation gemeinsam Neues zu gestalten.
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When it comes to choosing collaboration software for my team, I've found it's not just about the features—it's about finding the right fit for our unique goals and dynamics. Considering factors like team size, project complexity, and desired level of engagement is crucial. Personally, I've found that combining different tools based on the stage of our creative process has been effective. From setting agendas to brainstorming ideas, having the right software arsenal ensures smooth collaboration and productivity.
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Ter ferramentas que permitam a criação e a colaboração em tempo reais como os quadros brancos são sempre uma excelente opção mas devemos pensar sempre no público alvo de nossas sessões e ponderar as funcionalidades disponíveis em cada uma, sua facilidade de uso, compatibilidade entre dispositivos caso haja na equipe esse tipo de especificidade e a demanda de integrações com outros softwares como o slack, teams, google meet e outros.
The next step is to prepare the software and the team for the creative session. This means ensuring that everyone has access to the software, knows how to use it, and has the necessary equipment and resources. You may need to provide some training or guidance on how to use the software effectively and troubleshoot any issues. You may also need to test the software beforehand and make sure it works well with your internet connection and devices.
You also need to prepare the team by informing them of the purpose, objectives, and expectations of the creative session. You may need to send them some background information, questions, or prompts to stimulate their thinking and spark their curiosity. You may also need to establish some ground rules and norms for using the software, such as how to communicate, share, and contribute.
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Supercharge me and my team. Thinking outside the box, beyond the usual suspects. Let's take a look at the breathtaking development of artificial intelligence. The applications that are currently conquering the market are a real game changer in creative collaboration. And their possibilities are growing exponentially. Don't hesitate! Take bold action! Try it out!
The third step is to facilitate the creative session using the software. This means leading the team through the different stages of the creative process, such as defining the problem, generating ideas, selecting and refining solutions, and evaluating the outcomes. Depending on the software you use, you may have different features and functions to support each stage, such as timers, polls, voting, annotations, comments, and feedback.
As a facilitator, your role is to guide the team, encourage participation, stimulate creativity, and manage the flow and pace of the session. You may need to use different techniques and methods to achieve these goals, such as asking open-ended questions, providing positive reinforcement, challenging assumptions, using metaphors and analogies, and introducing constraints and criteria. You may also need to adapt your style and approach depending on the software and the situation, such as switching between synchronous and asynchronous modes, using audio and visual cues, and balancing structure and flexibility.
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O primeiro passo é ter metas e objetivos bem definidos para que possamos planejar a nossa facilitação. Uma vez que temos o objetivo e o plano, devemos garantir a dinâmica adequada, um ambiente seguro que proporcione a todas as pessoas uma participação onde se sintam valorizadas. Somando a técnicas de facilitação e uma ferramenta poderosa, conseguimos bons resultados.
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Moderation the way I like it: offers clarity, creates structure and space, is inviting 🎁. ✨ Choose a suitable setting, effective methods and interventions. Respond appropriately to the demands of the moment. Remain neutral and resolve conflicts constructively and promptly. ✨ Do not make appointments without an agenda and a clear goal (outcome✌️). Clarify in advance: When would the appointment be a good, target-orientated appointment? ✨ Raise an awareness of the opportunity costs, e.g. if ten people meet for an hour. If you can't be effective in a meeting, please don't come or leave the meeting. A NO is also okay. 🚀 One tool that I like to use and would like to pass on is the #𝗣𝗲𝗻𝘁𝗮𝗴𝗲𝗻𝗱𝗮.
The final step is to follow up and follow through after the creative session. This means summarizing the main points, outcomes, and actions from the session, and sharing them with the team and other stakeholders. You may need to use the software to capture, document, and export the results of the session, such as the ideas, sketches, prototypes, and feedback. You may also need to use the software to communicate, coordinate, and collaborate with the team and other stakeholders on the next steps, such as testing, implementing, and evaluating the solutions.
You also need to follow through by celebrating the achievements, acknowledging the contributions, and recognizing the efforts of the team and the individuals. You may need to use the software to express your appreciation, gratitude, and recognition, such as sending messages, badges, or rewards. You may also need to use the software to solicit and provide feedback, learn from the experience, and identify areas for improvement.
Using collaboration software can be a powerful way to boost your team's creativity, as long as you choose the right software, prepare the software and the team, facilitate the creative session, and follow up and follow through. By doing so, you can leverage the potential of technology to enhance the human aspects of creativity, such as communication, collaboration, and co-creation.
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That's one small step for you, one giant leap for... ...and then everyday working life gets in the way. How can we follow up on our decisions and bring them to life in the long term? During the workshop, the most important findings of the day are recorded on a diamond chart. The key messages are then passed on to the team. Ensure connectable communication. Dare to change perspective: What does this mean in concrete terms for me, my team, the organization? Celebrate successes: Recognize what has already been achieved. Cheerleading your team! Reflection and iteration: What is helpful, what is a hindrance, what is missing and should be added. Get out of the passive partnership, stay consistent: What is the next small step you can take?
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Practical use: Three useful resources that I value. Why? Because variety and inspiration are half the battle ;) 🚀 𝗿𝗲𝘁𝗿𝗼𝗺𝗮𝘁.𝗼𝗿𝗴 (DE/EN) Suggestions and inspiration for rousing retrospectives. Including Miro templates. Highly recommended, not only for agile teams. All levels. 🚀 𝗴𝗮𝗺𝗲𝘀𝘁𝗼𝗿𝗺𝗶𝗻𝗴.𝗰𝗼𝗺 A set of co-creation tools and various possible applications are available to choose from, select the appropriate category and be inspired. 🚀 Finally: 𝗰𝗵𝗲𝗰𝗸𝗶𝗻-𝗴𝗲𝗻𝗲𝗿𝗮𝘁𝗼𝗿.𝗱𝗲 A treasure trove of questions for your next meeting. If you want to help, you can contribute your own questions. I wish you and your teams varied and insightful meetings that will inspire you and help you move forward. Rock'n'roll!
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