How can you integrate construction drawing changes and revisions into your project schedule?
Construction drawing changes and revisions are inevitable in any civil engineering design project. They can result from design modifications, client feedback, site conditions, regulatory requirements, or errors and omissions. However, they can also affect the project schedule, budget, quality, and coordination. How can you integrate construction drawing changes and revisions into your project schedule without compromising your project goals and deliverables? Here are some tips and best practices to help you manage this challenge.
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Matheus BomfimCivil Engineer l Manager l Coordinator l Supervisor MBA in Renewable Energy Engineering and Management
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Alla MbayeIngénieur chargé d'affaires- CTC chez Apave Sahel | Conception d'ingénierie civile
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Syed Samiullah ShahBid Coordinator @ PARC Engineering | Expertise in Estimating and Tender Management
The first step is to identify the impact of the construction drawing changes and revisions on your project schedule. You need to assess how the changes and revisions affect the scope, sequence, duration, and dependencies of your tasks and activities. You also need to consider the availability and allocation of your resources, such as staff, equipment, materials, and subcontractors. You can use tools such as CPM (Critical Path Method), PERT (Program Evaluation and Review Technique), or Gantt charts to analyze the impact of the changes and revisions on your project schedule.
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C’est en prendre en considération. Toute fois il est important de bien gérer les modifications de plans en phase avant projet. En effet certainement modification en cours de réalisation peut s’avérer relativement difficile à intégrer
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Assessment should always be the first step rather than moving towards implementation. Initial assessment and figuring out how much impact it will deliver on critical activities and the project schedule. You might have to reschedule the resources and work packages which is costly and time consuming.
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Analise o impacto das alterações no desenho na programação existente. Identifique as tarefas afetadas e avalie se haverá atrasos ou ajustes necessários.
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To integrate construction drawing changes and revisions into your project schedule, you can follow these steps: Define the scope of the change: Clearly define the scope of the change and identify the drawings that will be affected by the change . Document the changes: Document the changes required in detail, including the reason for the change, who will approve the changes, and whether customer or external approval is required. Update the project schedule: Update the project schedule to reflect the changes and ensure that the revised schedule is communicated to all stakeholders. Manage the changes: Manage the changes by monitoring the progress of the revised schedule and ensuring that the changes are completed on time and within budget.
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Any change made to the construction plans or the descriptive specifications of your home constitutes an addendum to the contract or agreement. It must therefore be approved by both parties and be accompanied by the appropriate documentation. On this subject, it is possible to use Appendices C and D made available to APCHQ member entrepreneurs. Specialists of the various trades are not authorized to make changes to the plans, even at your request. They must have received an approved purchase order or similar authorization from the general contractor.
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Desde el principio del proyecto se deben anticipar estos cambios, hablando de cuantificar el impacto refiriéndonos específicamente a tiempo y costo que es lo que nos compete. Identificado y anticipado, es ideal tener un plan de acción ya establecido y actuar de manera ágil en su implementación.
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Integrating construction drawing changes and revisions into your project schedule is crucial for maintaining project accuracy, managing resources efficiently, and ensuring that the construction process stays on track. Here's a step-by-step guide on how to do it: Establish a Change Control Process: Develop a formalized change control process that outlines how changes to construction drawings will be identified, documented, and approved. Document Changes Promptly: Notify Relevant Parties: Impact Analysis: Schedule Integration: Resource Adjustment: Critical Path Analysis: Rebaseline the Schedule: Regular Updates: Continuous Communication: Maintain open and transparent communication with all project stakeholders. Learn and Improve:
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Dentro da minha experiência pude comprovar a importância dos processos de construção, a execução plena de um cronograma bem feito e organizado causa um impacto na execução e custos da obra de maneira direta, tendo em vista que o mesmo deve ser feito em etapa de planejamento antecipadamente a obra de fato. Os chineses, por exemplo, passam meses, anos, planejando, e poucos dias/meses construindo, e de forma extremamente à diminuir custos e aumentar a qualidade e segurança. Tomemos de exemplo tal feito.
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One thing I want to add is, it is essential to update all the documents and changes in the project plans, Gantt charts and all other files. It is also important to remove the old plans and drawings in order to not get confused about the ongoing works.
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To integrate construction drawing changes and revisions into your project schedule, assess the impact on timelines, communicate changes to the team, update the project schedule accordingly, and ensure that resources are reallocated as needed. Regularly review and adjust the schedule to accommodate modifications while minimizing disruptions to the overall project timeline.
The second step is to communicate the changes and revisions to your project team and stakeholders. You need to inform them about the reasons, scope, and implications of the changes and revisions. You also need to update them on the revised project schedule, milestones, deliverables, and expectations. You can use tools such as RFI (Request for Information), ASI (Architect's Supplemental Instructions), CCD (Construction Change Directive), or CO (Change Order) to document and communicate the changes and revisions to your project team and stakeholders.
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Mantenha uma comunicação clara com a equipe do projeto, incluindo arquitetos, engenheiros e construtores. Certifique-se de que todos estejam cientes das alterações e compreendam seu impacto.
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Étape que je trouve très crucial Il est aussi important de souligner les procédés et méthodes pour y parvenir L’équipe doit être en mesure de prendre en compte ces modifications
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Saber se comunicar é essencial na passagem de informação adiante, e no bem estar pessoal e social do trabalho, a fim de que tudo esteja saudável e bem esclarecido.
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Knowing the true extent of project changes as it pertains to all internal and external stakeholders is crucial. Document roles and responsibilities of all parties involved in the project during the early stages of planning and on-boarding. Be sure to audit the integrity of this information consecutively as a project moves through design phases and milestones. Clear and concise documentation will ensure seamless management of all processes and associated correspondences required with the changes.
The third step is to implement the changes and revisions in your project schedule. You need to adjust your tasks and activities according to the updated scope, sequence, duration, and dependencies. You also need to reallocate your resources according to the revised availability and demand. You can use tools such as MS Project, Primavera, or AutoCAD to update and manage your project schedule.
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Atualize o cronograma existente para refletir as alterações propostas. Isso pode envolver o reagendamento de tarefas, a inclusão de novas etapas ou a modificação de prazos.
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Yes after informing to clients , immediately start to implement and start the execution works to match the schedules and with proper revised drawings and approved.
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Rien à signaler La mise œuvre reste aussi importante que la définition du procédé L’équipe doit être au même niveau d’informations et avoir les outils adéquats pour y parvenir
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The project team’s dynamic approach to design and delivery provides preliminary contingencies associated with the initial planning and mitigation development. These early estimates can now be compared against the materialized project change to assess if any further intervention is required to achieve the project schedule. In cases where the actual impact exceeds estimations it is important the project schedule is realigned with any updates to the critical path and communicated to all stakeholders.
The fourth step is to monitor the changes and revisions in your project schedule. You need to track the progress, performance, and quality of your tasks and activities. You also need to identify and resolve any issues, risks, or conflicts that may arise from the changes and revisions. You can use tools such as KPI (Key Performance Indicators), EV (Earned Value), or QA/QC (Quality Assurance/Quality Control) to monitor and control your project schedule.
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Analise as dependências entre as diferentes partes do projeto. Se uma alteração afetar uma determinada fase, verifique como isso impactará as fases subsequentes.
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The fourth step is to monitor the changes and revisions in your project schedule. You need to track the progress, performance, and quality of your tasks and activities. You also need to identify and resolve any issues, risks, or conflicts that may arise from the changes and revisions. You can use tools such as KPI (Key Performance Indicators), EV (Earned Value), or QA/QC (Quality Assurance/Quality Control) to monitor and control your project schedule.
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Changes to the projects scope or design requirement’s should always be assesses and approved by all stakeholders involved. These opportunities for collaboration ensure proper management and accountability - documented and approved by stakeholders for processing of change notices and scope updates. Versioning of all relevant design information and decisions-making needs to be retained for future assessment.
The fifth step is to review the changes and revisions in your project schedule. You need to evaluate the outcomes, benefits, and costs of the changes and revisions. You also need to collect and document the lessons learned, best practices, and feedback from your project team and stakeholders. You can use tools such as SWOT (Strengths, Weaknesses, Opportunities, and Threats), ROI (Return on Investment), or CSAT (Customer Satisfaction) to review and improve your project schedule.
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Reavalie a alocação de recursos, incluindo mão de obra, materiais e equipamentos, para garantir que estejam alinhados com as novas exigências do projeto.
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All affected proponents associated with the change will have in-depth reviews conducted inherited through engineering and technical workflow and deliverables reviews. All scope updates and design recommendations propagated through the changes will be documented and readily available to whomever requires them. The project team will then adopt any new change features into future roadmaps when assessing projects. This ensures the dynamic approach and mitigation strategies used are inclusive of unfamiliar elements or areas of change.
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Dentro das atribuições e planos de execução, meta e cronograma, é de suma importância a revisão dos materiais elaborados por um profissional habilitado que tenha conhecimento claro do que será feito. Evita custos e dor de cabeça.
The sixth step is to integrate the changes and revisions into your project schedule. You need to ensure that your project schedule is consistent, coherent, and comprehensive. You also need to align your project schedule with your project scope, budget, quality, and coordination. You can use tools such as BIM (Building Information Modeling), GIS (Geographic Information System), or VR (Virtual Reality) to integrate and visualize your project schedule.
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Se necessário, negocie prazos com as partes interessadas, como clientes, fornecedores ou autoridades regulatórias. Certifique-se de que todas as partes estejam de acordo com as mudanças no cronograma.
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Some other important things worth considering are, 1. Updating the project documentation to reflect the revised schedule. 2. Assessing resource allocation and adjust accordingly. 3. Ensuring that all team members are informed about the updated schedule. 4. Coordinating with relevant stakeholders to align expectations. 5. Anticipating potential risks and develop mitigation strategies. 6. Conducting regular progress meetings to address any issues arising from the changes. 14. Keep an accurate record of all changes and their impacts for future reference. 15. Seek feedback from the project team to continuously improve the change integration process.
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Here is our step-by-step guide on how to organize construction documents: Create a clear file structure: ... Use a consistent naming convention: ... Utilize document management software: ... Implement version control: ... Establish access controls: ... Keep a master index: ...
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Créé un journal de suivis des modifications du projet pour les collaborateurs afin que chaque partie prenante puisse suivre et participer, signaler un problème ou bien proposer une meilleure solution. Le but étant que l’information partagée puisse donner une impulsion collective dynamique.
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