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Hessian Bag Giveaway

Radio Giveaway Privacy Notice

Your trust is very important to us. This means the BBC is committed to protecting the privacy and security of your personal data. It is important that you read this notice so that you are aware of how and why we are using such personal data. This privacy notice describes how we collect and use personal data about you during and after your relationship with us, in accordance with data protection law.

Why are we doing this and how can you participate?

Audiences are at the heart of everything we do at the BBC. We actively engage and ask our audience to take part and contribute in a variety of ways, including via telephony giveaways.

Information on how to take part will be explained on-air or online including the specific giveaway rules that apply.

If you appear on-air, this may include the programme being available online and/or on demand, and your contribution may be used again in a future broadcast.

We may use your on-air appearance (if applicable) for promotional purposes on the BBC’s social media sites.

What personal data will the BBC collect and how will we use it?

The BBC will collect and process your personal data for the purposes of administering the telephony giveaway; keeping a record of winners for compliance and auditing purposes; to create broadcast content; and to provide the winner with their prize.

Personal data

Depending on the nature of the competition, the BBC may collect and process the following personal data about you:

  • Full name
  • Phone number
  • Your age, or confirmation you are old enough to take part
  • A broadcast recording of your voice
  • Your opinions, answers to our questions and biographical information you may wish to share

We may also collect your email address or postal address if you are a winner so that we can send you your prize.

Who is the Data Controller?

The BBC is the “data controller” of your personal data. This means that the BBC decides what your personal data is used for, and the ways in which it is processed. For the avoidance of doubt, your personal data will be collected and processed solely for the purposes set out in this privacy notice. As the data controller, the BBC has the responsibility to comply, and to demonstrate compliance with, data protection law.

Lawful basis for processing your personal data

The lawful basis on which the BBC processes the personal data is the performance of its public task. The BBC’s role is to act in the public interest and to serve all audiences with content which informs, educates and entertains.

We also have a legal obligation to process the personal data of the winners to comply with relevant competition regulations.

Sharing your personal data

The BBC works with our approved third-party providers who help us to provide some of our services. These partners only use your personal data on behalf of the BBC and not independently of the BBC. For telephony competitions we use a third-party telephony platform.

We may share personal data with a third party where required or permitted by law.

Retaining your personal data
Personal data stored on the telephone platform, such as contact telephone number and any call recordings will be kept for up to one year, until 17 May 2025, then deleted.

Other personal data from unsuccessful entrants will be retained until 31 May 2024.

We keep records of winners and runners-up for two (2) years for auditing and compliance purposes.

If you appear on a broadcast, the programme will be retained and archived in perpetuity by the BBC.

Your personal data will be stored in the UK and the European Economic Area (EEA).

Your rights and more information

You have rights under data protection law:

  • You can request a copy of the personal data the BBC stores about you.
  • You have the right to request that we rectify any inaccurate or incomplete personal data that we hold about you.
  • You have the right to ask for the personal data we collect about you to be deleted, however there are limitations and exceptions to this right which may entitle the BBC to refuse your request.
  • In certain circumstances you have the right to restrict the processing of your personal data, or to object to the processing of your personal data.
  • You have the right to ask that we transfer the personal data to you or to another organisation, in certain circumstances.

You can contact our, Data Protection Officer if you have questions or you wish to find out more details about your rights, please visit the BBC’s Privacy and Cookies Policy at http://www.bbc.co.uk/privacy.

If you have a concern about the way the BBC has handled your personal data, you can raise your concern with the supervisory authority in the UK, the Information Commissioner’s Office (ICO) https://ico.org.uk/.

Updating this privacy notice

We will revise the privacy notice if there are significant changes to how we use your personal data.

BBC Radio Foyle - Terms and Conditions

Eligibility

1. The giveaway is open to adults aged 18 and over in the UK, the Channel Islands and the Isle of Man (excluding BBC or BBC Group employees, their close relatives or anyone connected with the giveaway or the particular Prize being offered). Proof of age, identity and eligibility may be required. The BBC reserves the right to disqualify any entrant or winner who breaches these rules.

How to enter

2. The giveaway will launch on 13th May and close on 17th May 2024 during the Sean Coyle Show.

3. You can enter by calling 0300 1231001 (standard rates apply) when lines open each day as announced on-air (approximately between 3pm and 4pm).You will register your name and contact telephone number.

4. Winners will be selected at random from all valid entries once the giveaway has closed and winners will be contacted by phone and be asked to provide postal details. Winners must be available on the contact details provided. If after reasonable attempts the BBC is unable to contact a winner, the BBC will contact the next eligible randomly selected entrant

5. The phone number from which the phone entry is made in the registration process must be the entrant’s phone. The entrant must be entering on their own behalf. The BBC reserves the right to disqualify any entrant who did not register using their own phone or on their own behalf. This may mean that another entrant from all the entries is chosen.

The Prize

6. The prize consists of one BBC branded hessian bag (the ‘Prize’). There are 75 Prizes in total and each winner will receive one Prize.

7. The Prize is stated as above. For the avoidance of doubt, the BBC shall not be responsible for any other fee, expense or cost. There is no cash alternative and the Prize cannot be sold or transferred in any circumstances.

8. The Prize is for each winner’s personal enjoyment only and cannot be sold or transferred in any circumstances. The winner cannot copy, reproduce or distribute the Prize or copies of it. Any programme names, branding or logos on or associated with the Prize cannot be used or reproduced by the winner in any way. The winner shall not do anything with the Prize that might bring the BBC in to disrepute.

General

9. You may only enter once. No correspondence relating to the giveaway will be entered into, except for correspondence needed for Prize fulfilment.

10. Following the random draw onTuesday 21st May 2024, winners will be contacted by phone and be asked to provide postal details the Prize will be posted to each winner. Winners’ details will also be published online (first name and county).

11. Winners may be invited to take part in post-giveaway publicity.

12. The BBC reserves the right to: (i) amend these rules including, but not limited to, opening and closing times; (ii) disqualify any entrant who breaches the rules, including but not limited to being ineligible to enter, has acted fraudulently in any way or who has, in the BBC’s sole discretion, brought the BBC into disrepute (iii) where applicable, disqualify an entrant or winner, withdraw or substitute any Prize, should any entrant, winner or their guest at any stage exhibit inappropriate or dangerous behaviour (including, but not limited to being under the influence of alcohol, illegal drugs or chemical substances or causing a nuisance) before or whilst on-air, attending BBC premises or where the Prize includes attendance to an event, exclusion from that event; and; (iv) cancel the giveaway, at any stage, if in its opinion it is deemed necessary or if circumstances arise outside its control.

13. The BBC, their sub-contractors, subsidiaries and/or agencies cannot accept any responsibility whatsoever for any technical failure or malfunction or any other problem with any server, system, network or service provider or otherwise which may result in any entry not being properly logged or recorded.

14. Entrants will be deemed to have accepted these rules and to agree to be bound by them when registering.

15. To the extent permitted by law, the BBC will not be liable for any loss or damage (whether such damage or losses were foreseen, foreseeable, known or otherwise) including financial, reputational loss or disappointment.

16. The BBC’s Terms of Use apply to this giveaway. This giveaway is conducted in line with the BBC's code of conduct for competitions, which can be found on https://www.bbc.com/editorialguidelines/guidance/code-of-conduct.

17. The giveaway is run by the BBC. The applicable law is that of England and Wales.